Google Apps South Africa

Google Business Suites / Google Apps

Google Apps, now renamed to a more appropriate Google Suite, is an all in one office solution based on the world famous and best in its class Google Cloud Network. The name & brand Google needs no introduction, some of there products are well known, however the Business Suite offers much more than what's generally understood, with an answer to every business and office requirement. Simple to use, amazing online support, easy to add users. A genuine all in one business facility with world wide access with every business tool and opportunity already developed, tested, stable and totally reliable.

Google Suite Products:

G Suite Basic comes with:

  • Business email addresses (
  • Video and voice calls
  • Integrated online calendars
  • 30GB of online storage for file syncing and sharing
  • Online text documents, spreadsheets and slides
  • Easy to create project sites
  • Security and admin controls
  • 24/7 phone and email support

G Suite Business comes with:

  • Everything in G Suite Basic, plus:
  • Unlimited Storage (or 1TB per user if fewer than 5 users)
  • Advanced admin controls for Drive
  • Audit and reporting insights for Drive
  • Google Vault for eDiscovery
  • Easily search and export to different formats
  • Archive all emails sent by your company
  • Set message retention policies
  • Place and enforce litigation holds on inboxes


Your Google Suite:

Google's G Suite of business apps is fast becoming mature enough to provide effective solutions for mid-market and large businesses to collaborate and innovate.  The rebranded suite (formerly Google Apps for Work) allows any organization to boost productivity and comes in two variants: Basic and Business.  G Suite Business is the premium edition that offers access to all apps available in Basic in addition to Google Vault and unlimited storage. Most importantly G Suite Business comes with an array of audit and reporting features as well as Drive administration capabilities.

Some Key Features of Google Suite / Google Apps

  • Mobile device management
  • Unlimited number of users
  • 24/7 customer support
  • Option to disable ads in Gmail
  • Sufficient document, email and image storage per user
  • 99.9% guaranteed uptime

G Suite Business extends functionality to include additional features and controls, such as Google Vault and domain-wide admin managed security keys. Selecting this edition allows you to take advantage of unlimited storage in Drive, Photos and Gmail. This eliminates the need to constantly delete files or worry about space. It becomes easier to save time.

Google Business Application for Every Business!

Google Suite:


No Contract / Month to Month

  • Full Standard Suite
  • Own Domain can be used

Google Suite:
Full Business


Free ZA Domain for Annual Package

  • Full Standard Suite
  • Own Domain can be used

All your Business and Office Tools Safe and Online.

Selecting G Suite Basic, you can take advantage of shared calendars, video meetings through Google Hangouts, cloud-based storage (30GB), online documents, online spreadsheets, amazing email facilities and so much more. G Suite Business extends the Google Suite Basic functionality to include additional features and controls, such as Google Vault and domain-wide admin managed security keys. Selecting G Suite Business, you are able to access unlimited storage in Google Drive, Photos and Gmail. No need to constantly delete files or worry about space. This is a huge time saving feature and no documents or emails ever have to be deleted.

Google Suite - Business Tool That will Continue to Astound You!

FAQ: Google Suite - General

1Why is Google Suite Different?
Five areas set G Suite apart!

A cloud pioneer. Google is recognized as a trusted name and an industry leader in reliable cloud infrastructure. Built for the cloud. G Suite was designed as an entirely cloud-based service from the ground up, so IT departments don’t need to spend time and money maintaining any desktop components. A complete package. The suite includes file storage and sharing with Google Drive, real-time collaboration with Google Docs, video meetings with Hangouts and professional email with Gmail, all for one single price. Consistency and comfort. G Suite users enjoy the same experience across different devices, operating systems and browsers, and many employees already use Google products at home. Offline support. Gmail, Calendar and Google Docs let users view, edit and create content when they’re not on the Internet, syncing automatically when they reconnect.
2Why Pay for a Product I can get for Free?
With G Suite, you'll receive a number of additional business-grade services not included in the free consumer product, including: professional email at your domain, additional storage across Gmail and Drive, 24/7 phone and email support, 99.9% guaranteed uptime, interoperability with Microsoft Outlook, enhanced security features, and full administration of all user accounts.
3How does the pricing and billing work?
When you sign up for G Suite, you will automatically be granted a free 14-day trial, for up to 10 users. It is important to set up a billing and payment plan before the end of your trial period to ensure uninterrupted service. For companies of all sizes, G Suite is R75/user/month. The payment plan is flexible. You have the flexibility to add and delete user accounts at anytime. You will only pay for the service that you use during the month. You will be billed monthly. Note: Existing customers can remain on other payment plans.
4I only want one product, must I still buy the entire suite?
Yes. G Suite is designed as an all-in-one solution with integrated tools that work seamlessly together. For instance, you can receive a message in Gmail and instantly convert it into a Calendar event. When you make a comment in Docs, Sheets or Slides, collaborators automatically receive email alerts. With a single click, you can launch a Hangouts video meeting from your inbox or calendar. Using these tools as a complete package improves productivity while giving your business the most value. However, you are welcome to purchase the suite and only use the services of your choice.
5Can I still download emails to my favourite email client?
In addition to accessing G Suite mail from the Gmail web interface, you can send and receive mail from your favorite desktop client. Depending on the client, you can use either the IMAP or POP mail protocol. If you’re switching to G Suite from Microsoft Exchange or some other Outlook service, you can use G Suite Sync. This is a plug-in for Outlook 2003, 2007, 2010 or 2013 that lets you use Outlook to manage your G Suite mail, calendar and contacts—along with your Outlook notes, tasks and journal entries.
6Can I replace my current software with Google Products?
We’ve found that many of our customers are able to eliminate their existing productivity suites and rely exclusively on Google Docs, Sheets and Slides. Docs, Sheets and Slides are productivity tools that let you create different kinds of files, including text documents, spreadsheets and presentations. You can work on them in real time with other people and store them online in Google Drive. They’re included with G Suite and work on any device. Unlike with traditional desktop applications, there’s no software to install. They’re compatible with files made in other programs, such as Microsoft Office.
7Where do I get a domain to use on Google Suite?
IDS Hosting will supply and manage your domain, and setup the MX records to point your emails to Gmail. We will give you a domain as a VIP client who purchases an annual Business Suite.

FAQ: Google Suite - Products

1Tell me about Gmail?
Get your custom email accounts ( and 30GB or more of inbox storage, never run out of space. Compatible with Microsoft Outlook, MacMail, Thunderbird, Blue Mail and other email clients. Advert free with 24/7 support and more. Use your Custom email accounts to Build customer trust with professional always online email addresses. Create as many group mailing lists as your company needs, like Get powerful iOS and Android apps. Across mobile and desktop, you can read and draft messages when you don't have Internet, and they'll be sent when you're back online. Chat with a colleague, dial a customer’s phone number and host or join a video meeting straight from your inbox with Hangouts. Migrate your email from Outlook, Exchange or Lotus easily with custom tools that help preserve your important messages. Get a customer's perspective on migrating to G Suite. Count on Google’s ultra-reliable servers to keep your lights on 24/7/365. Automatic backups, spam protection and industry-leading security measures help protect your business data.
2Google Calendar, integrated & online!
Integrated reliable online calendars designed for teams you can depend upon.

Spend less time planning and more time doing with Shareable Calendars that integrate seamlessly with Gmail, Drive, Contacts, Sites and Hangouts so you always know what's next.

Smart easy scheduling for meetings

Schedule events quickly by checking coworkers’ availability or layering their calendars in a single view. You can share calendars so people see full event details or just if you are free. Get more insights from a customer on creating and managing calendars for employees and clients.

Access from anywhere: View and edit your schedule from your phone or tablet. Use our optimized mobile apps or sync with your phone’s built-in calendar.

Share special events with customers or let people know when you're available with easy calendar publishing. Calendars can also be integrated directly into Google Sites.

Easily migrate your business calendar from Exchange, Outlook or iCal, or directly from .ics and .csv files.

Browse and reserve conference rooms, projectors or foosball tables from your calendar. It's easy to set up shared rooms or resources and add them to Calendar events.
3Google Drive, not just a huge storage space!
Store, sync and share files with ease

Safely store all of your company’s data in one place. Access it easily from desktop and mobile devices and control how teams share files.

Drive has the tools to keep your company data safe and secure. With a central admin panel, Data Loss Prevention (DLP), and Vault for Drive, it's easy to manage users and file sharing, while meeting your organization's data compliance needs.

Never worry about storage quotas again with our G Suite Business plan offering unlimited cloud storage. Whether it be for your whole company or just for your team, Drive has pricing options to suit your company data needs.

Using Google-powered machine learning, Drive makes your data more useful by predicting what you’ll need before you need it. Beyond just being able to easily find your content with features like natural language search & OCR, using signals such as your regular work patterns and scheduled meetings, Quick Access in Drive serves you what’s important without the need to search.

With Team Drives, you can rest easy knowing that all your team’s work is stored in safe, easy-to-manage shared spaces. Files added to Team Drives are owned collectively by the team, keeping everyone up to date and on the same page.

Not only can you open 40+ different file types with Drive, including PDF’s and MPEG4’s, you can also work on Word files straight from Drive. Plugins for Microsoft Office and Outlook also make working with Drive as simple as possible.

Sync all or some of your files to your computer. Make changes on one device and it’s instantly updated across all your linked devices.

Keep files private until you decide to share them. Grant permission to download, edit, comment, or view, avoiding multiple versions and file merging. You can also set expiration dates for shared files.

Each user gets 30GB of storage shared across Gmail and Google Drive for R75/user/month or unlimited storage for R155/user/month (accounts with fewer than 5 users get 1TB/user).

The paid version of Drive gives you access to additional storage (twice the storage of personal Gmail), 24/7 support, sharing controls, and advanced reporting. For an additional R155 per user per month, you can upgrade to unlimited storage (accounts with fewer than 5 users get 1TB/user).
4Google Docs, Awseome Word Processing Power.
Create and edit text documents right in your browser—no dedicated software required. Multiple people can work at the same time, and every change is saved automatically.

Work in a single document with teammates or people outside your company. See edits as others type, communicate through built-in chat and ask questions through including comments.

Import your documents to make them instantly editable, including Microsoft® Word and PDF files. Export your work in .docx, .pdf, .odt, .rtf, .txt or .html format.

Track changes made to your documents and undo anything you choose. Previous versions are kept indefinitely and they don't count toward your storage.

Create, edit and share docs from your iPhone, iPad or Android devices. Use Chrome for Mac or PC to work in Docs even when you’re offline.

You decide who gets access to your documents and folders. Grant individuals or groups the right to edit, view or just add comments.

Google Docs does work offline. This feature is available within a Chrome browser. If you haven't already, give Chrome a try—it's free and easy to install.
5Google Plus! Sharing is Caring.
Engage and connect with your team at a deeper level

Empower everyone to share knowledge, updates and new ideas around common interests with Google+.

Break down barriers and generate ideas from anywhere. Never miss out on the next big idea. With posts, comments and Communities based on common interests and goals, Google+ makes it easy for anyone to discuss and share ideas, no matter their team, level or location.

Keep up with the subjects you care about and highlight your expertise. Collections make it easy to group posts by topic so that anyone can show what they know and follow what matters most.

With enhanced privacy controls, you can pick default settings for different groups, like one for your internal teammates, and another for external vendors.

Google+ is a great way to share the latest demo video, screenshot, product photo or any rich media that is relevant to your followers.

The Google+ app for Android and iOS lets you share on the go. Share locations, photos you've snapped on a business trip and have them instantly saved and ready to share.
6Google Sheets. Advanced, Fast, Online Spreadsheets.
Create spreadsheets in your browser—no dedicated software needed. Handle everything from simple task lists to data analysis with charts, filters and pivot tables.

Perform calculations with powerful functions and formulas in spreadsheets. You can also add sophisticated charts, generate pivot table reports, add filters and more.

Import and convert existing spreadsheets to make them instantly editable, including Microsoft Excel® files. Export Sheets in .xlsx, .csv, .html, .ods, .pdf or .txt form.

Create, edit and share spreadsheets from your phone or tablet, no matter where you happen to be. Work in Sheets even when you’re offline.

Give individuals or groups permission to edit, view or add comments to spreadsheets. Work simultaneously and even see changes as people type. No files to send back and forth.

Find tools created by third-party developers to add richer formatting, workflow rules, and more. You can even build your own custom add-ons for your domain.

Google Sheets supports cell formulas typically found in most desktop spreadsheet packages. These formulas can be used to create functions that manipulate data and calculate strings and numbers.

Multiple keyboard shortcuts are available for Google Sheets, and are always switched on. They are likely similar to many of the shortcuts you have used before.

You can convert many different file types into Google Sheets format. The original file will remain intact.
7Google Slides, Professional Presentations.
Beautiful presentations created together. Create and edit polished presentations in your browser—no software required. Multiple people can work at the same time so everyone always has the latest version. Work on a single presentation online with your business partner, your whole team or external contacts. You control who gets permission to edit, view or just add comments.

Easy-to-design slides

Start from scratch or expedite the process by choosing a template. You can enhance your presentations with videos, images, drawings and smooth transitions.

View or even present your slides from your phone or tablet, so you always have the option to practice your presentation up until the last minute.

Presentations get saved automatically online and versions are kept indefinitely without counting toward your Drive storage, so you can always track and undo revisions.

Sharing is simple. You can assign permissions to control who views and edits your slides. You can also easily convert your Slides into the desired format to share with others.

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