Simple steps to take control of your email with a modern, secure inbox
Just signed up for OX App Suite and not sure where to begin? Whether you're migrating from cPanel webmail, Gmail, or Outlook, getting started with OX Mail is quick and easy. In just a few minutes, you can log in, personalise your inbox, and start sending professional emails.
This guide will walk you through the essentials to get up and running smoothly with OX Mail—no technical skills needed.
Key Things You’ll Learn in This Guide
- How to log in for the first time
- Composing and sending emails
- Adding your signature
- Creating folders to keep your inbox organised
- Using the built-in spam filter and search tools
Step 1: Logging Into Your Mailbox
To access your OX Mail:
- Open your browser and go to: https://us.appsuite.cloud
- Enter your full email address and password
- Click Log in
That’s it—you’re in. The layout is clean and modern, with your inbox front and centre, a navigation menu on the left, and tools for search, filtering, and composing right at the top.
Step 2: Composing a New Email
Click the Compose button (usually top left). You’ll see a new message window open.
Fill in:
- To: Email address of your recipient
- Subject: Short title for your message
- Message: Write your email in the body section
You can also:
- Attach files with the paperclip icon
- Use bold, italic, or underline formatting
- Set priority (for urgent messages)
When ready, click Send.
Step 3: Add a Signature
A professional email signature saves you time and adds credibility.
To set one up:
- Click the Settings gear icon (top right)
- Select Mail > Signatures
- Click Add Signature, give it a name, and type in your details
- You can include your name, phone number, website, and even a small logo
Set it to appear automatically on new messages and replies.
Step 4: Organise Your Inbox with Folders
Folders help you keep emails sorted—just like real-life filing.
To create a new folder:
- Right-click on Inbox or an existing folder in the left-hand sidebar
- Choose New Folder
- Name your folder (e.g. “Quotes”, “Clients”, “Receipts”)
You can then drag-and-drop emails into the right folders, or set up rules (filters) to do it automatically.
Step 5: Use Search and Spam Filtering
OX Mail includes built-in spam protection and a smart search tool.
- Use the search bar at the top to find emails by sender, subject, or keyword
- Unwanted messages are automatically sent to your Spam folder, but you can mark anything as “Not Spam” if needed
- You can also block senders or set up custom filters in your settings
Helpful Tips for Everyday Use
- Pin important emails so they stay at the top
- Use flags or colours to mark tasks or follow-ups
- Enable email previews to read faster without opening every message
- Mobile user? Download the OX Mail app from your app store for quick access on the go
You're Now Set Up
In just a few steps, you’ve logged in, customised your signature, and organised your inbox. OX Mail is designed to be intuitive, clutter-free, and secure—so you can focus on communication, not tech headaches.
Ready to explore more? Upgrade to the OX Productivity suite to unlock shared calendars, cloud storage, documents, and task management.
